Productivity is a popular buzzword. A search on the internet will yield millions of pages about the topic. But all this advice about how to be more productive can actually make people feel even more overwhelmed. The important thing to remember is that everyone is different. What works for one person might be a total failure for another. Testing and tracking different methods for boosting productivity can help you find just the right combination of activities to keep you moving forward towards success. Here are some suggestions for finding the right productivity mix for you.
Keep a To-Do List
The dullest pencil is more reliable than the sharpest mind. Write everything down as you think of it. Cross off each item as you complete it. You can also transfer the information on paper to a digital to-do list.
Create an Online Calendar
Use a free program like Google Calendar. Invite people and share calendars as needed if you are working as a team.
Use Tools and Apps to Automate Your Work
Chances are you have quite a few tasks on your daily to-do list that can be automated, such as social media marketing or email marketing. Set up the work once, and you can use it over and over again. This means plenty more time to work on other tasks, particularly ones that can make money for you directly such as product creation and online marketing.
Create a Daily Timetable
When we were in school and college, we always had a timetable to tell us where to go and what to do. Create a similar timetable for yourself, using blocks of time to tackle your to-do list. For example, answer your email and phone calls in a block of time of about 30 minutes morning, afternoon and evening before the end of the workday.
Block out time for social media marketing too. Plan a lunch break for 30 minutes and an exercise session. Pencil in time for yourself to do something you enjoy. The timetable will get you into a routine, but also help you stay focused and productive because you will rarely have to wonder what you need to do next. It can also help with your work-life balance.
Many people fail to set goals and then wonder why they seem to be stuck in a rut. Not having a goal is like jumping in a car with no destination and no GPS. A goal is like a travel itinerary, with a destination and some idea of which routes will be best to take in order to get there efficiently. You may get lost from time to time or take a detour, but that is up to you. It is all still moving in the right direction, not aimless wandering.
Formulate Action Steps
Once you’ve set your goal, plot out your action steps to achieve it. This can help you break down a large goal into chunks that can be measured and achieved. They can also serve as milestones to show you are being productive and making progress, not going around in circles.
Use these simple but effective ideas to find a method of boosting productivity that works for you.