Every company will have its own definition of the term “perfect” when it comes to their office space. Some companies might be looking for a small, private space where their core teams can work in peace; and others are looking for modern co-working offices that inspire creativity, communication, and freedom in every sense of the word. Regardless of what your ideal office looks like, there are several key considerations you should take into account when hunting for a space that will appeal to your employees.
Before we dive in, it’s important to keep in mind that you can absolutely find excellent offices in prominent locations without busting the bank, provided that you’re smart about your finances and are able to act fast to seize your opportunity. Let’s take a look at the five steps you need to take to find your dream office.
How important is the location?
For decades, the location of a business was its greatest selling point. Nowadays, where you do business is still important, but it might not be the main determining factor for the future of your brand. Whether or not the location of your office matters to you will depend on the nature of your company, and the day-to-day processes that are crucial for your cash flow and long-term solvency.
For instance, if your revenue directly depends on the number of people that walk into your store on a daily basis, then having a prominent location downtown is an advantage you will need to pay for. On the other hand, if you are offering services to long-term clients and are mostly conducting business in the digital realm, then you might not need an office on the main promenade. It will boil down to your ability to pay for an exclusive location and whether or not your reputation depends on it.
Answering your unique needs
Office requirements is another crucial considerations for new businesses, growing enterprises, or companies looking to downsize strategically. Firstly, consider if the space is able to accommodate your current needs, but also grow with your business over time. The worst thing that can happen is for the space to become too crowded too quickly, unable to meet the daily needs of your growing employee collective, help maintain productivity, and ensure day-long zeal in the office.
If the interior is spacious enough to allow unhindered freedom of movement and communication among employees, you can move on to assessing the functionality of the space. Is the office furnished and equipped with the necessary features to allow for a seamless transition? Are your employees able to resume their work here without a hitch, or do you need to invest capital in fine-tuning the interior to fit your needs? The answers to these questions will help you determine whether the investment is worth it, and if the overheads are manageable.
Minimizing overheads while maximizing productivity
Overhead expenses can put pressure on many a modern company struggling to make a long-lasting impact on the industry. Investing in your own office space can have many benefits, but it can also put a dent in your budget and isolate your team from the rest of the world. This is exactly why the modern business world emphasizes the use of a shared office space for new businesses and companies that thrive on interpersonal interaction, networking, idea exchange, and creativity.
By giving your team the opportunity to work in an equipped, furnished, and optimized office space, you can effectively improve productivity and team cohesion, while setting the stage for course-altering partnerships and deals in the near future. Because you will be sharing the space with other companies and notable individuals from the business world, you will not only minimize expenses but also interact with possible partners and clients as well, so don’t dismiss the idea of a co-working space until you’ve considered the benefits it brings to a 21st-century business.
Finding the ideal layout for your business
The ideal work environment in the modern world is quite different from what the typical office space used to look like in the 20th century. Long gone are the days of bland, unimaginative cubicle offices that used to separate the employees and alienate them from their coworkers – nowadays it’s all about connectivity, freedom, and seamless interaction between team members. Cross-department and cross-company communication is the recipe for long-term success in the modern business world, which is why you should embrace the open-plan office approach and find a place that support communication throughout.
That said, the modern office is not just about the extroverts – it should also be a multifunctional setting where people are allowed to enjoy some well-deserved peace and quiet. Sometimes, your employees will need complete silence and minimal disturbance in order to be able to focus 100% on the task at hand, and deliver the best results possible. To appeal to these employees, the office space should offer quiet booths or no-distraction rooms where people can work in silence.
Lastly, it’s important to understand that the contemporary office is a multifunctional setting. This is a place where many activities should take place besides work, a place people can call home and a place where your clients can feel comfortable. What’s more, you should be able to throw the occasional get-together or even host networking events here, so make sure that the office has a fully-stocked kitchen, a lounge area, and a grand common area where you can organize various events for your staff and clients.
Ensure employee health and satisfaction
Lastly, it’s a good idea to remember that the most important part of a successful business is its employee collective. Your company can only thrive under the collective effort and determination of a healthy, passionate workforce, so the health of your employees should be your no.1 priority at all times.
Make sure that the office space is well-ventilated in order to supply your employees with fresh air throughout the day. The space should have plenty of natural materials as well as vibrant greenery to allow team members to preserve mental acuity throughout the day and banish fatigue. Moreover, the space will ideally enjoy plenty of sunlight throughout the day to maintain the productivity and happiness levels in the office.
The concept of a perfect office will have a different definition for every business owner, yet there are several crucial elements to an amazing office space that every entrepreneur should look for. Use these five tips to narrow down your search, and make the best cost-effective decision for the future of your company.