business data

5 data safety tips for small business owners

In a globally connected world where information is constantly flowing from one place to another, understand that your business data is not safe. Nor is the information of your customers and long-standing clients. If you want to succeed, you will need to run your business in an ethical way and establish concrete security measures. After all, scammers and hackers from all over the world are making a fortune digging up sensitive business data and customer information, and selling it to your competitors, or worse.

With that in mind, it’s imperative to step up your security game, both in the online and offline realms in order to protect your brand, your customers, and your employees. Improving your security measures will also allow you to increase the quality of your brand as a whole, in turn solidifying your position in the competitive market. Here are the safety tips you need to know about.

Educate the staff as well as yourself

When it comes to cyber security, nefarious actors know exactly what to look for, what loopholes in your systems to exploit, and how to “play” you, your staff, and your customers in order to make you give up sensitive information. Needless to say, you need to remain vigilant at all times and recognize these attacks as soon as they happen.

Unfortunately, these cyber criminals are becoming more experienced and skilled with each passing day, so there is a need for you and your employees to constantly be in the know regarding the latest cybersecurity trends and practices. You can start by educating yourself on the common types of scams and cyber-attacks, and then giving your employees the SOP for every scenario. Make sure your team members know exactly how to act at all times.

Conduct regular cybersecurity checks

As your company grows, its data protection requirements will grow with it. All of a sudden, you will find yourself unable to protect all of that accumulated data with your existing business and hosting software plans, so you will need to scale accordingly. This is why conducting regular security audits should become one of your priorities.

Furthermore, it will allow you to test and adjust your entire cybersecurity system if need be, as you will inevitably discover loopholes in the code that hackers could exploit. Lastly, keep in mind that regular security checks will also tell where and when someone tried to access your data without permission. With this crucial information in hand, you can make new steps towards stellar data security.

Store critical data outside of your computer

One of the most effective ways to protect your business data is to backup it and store it outside of your computer. You know, the old fashioned way. Not only will this allow you to declutter your computer and organize files more efficiently, but it will also ensure that your data is protected in a safe remote storage space. Make it a habit to know exactly where the external drive is at all times, and you shouldn’t encounter any security issues.

Furthermore, it’s important to choose the right kind of external storage for your needs, computing capacity, and operating system. For example, finding the best external hard drive for Mac computers is a pretty straightforward process as Apple offers a carefully-curated range of high-performance drives, so Mac users needn’t worry.

On the other hand, Windows users can choose from a wide selection of brands, ranging from cheap and fragile, to overpriced and loaded with storage capacity. Be sure to do your research and choose the external storage solution that fits your needs, but that is at least three times bigger than your anticipated storage requirements.

Run software updates every time

Software updates might be annoying and granted they do tend to come up at the worst possible moment every time, but they are nonetheless an essential part of effective cybersecurity and long-term business success – so you shouldn’t skip them. Remember, when you postpone an update, you are actually allowing potential intruders to enter your system via loopholes they have previously detected (and practiced on) in older versions of the software.

Why hand them all of your sensitive information on a silver platter when you can simply update the firewall and deter them from probing any further? Fortunately for you, it’s possible to schedule these updates on a weekly basis so you don’t have to do it manually, thus saving precious time and resources.

Don’t skimp on physical security

If you have a physical office, then you also need to have a physical security system in place. A lock and key system simply doesn’t have what it takes to protect your place of business from intruders. Consider adding surveillance on the perimeter of the property and in every room inside the office as well. Have an alarm system that, when triggered, will call the police or better yet, the on-site security staff guarding the entire property.


It’s a competitive world out there, and there is no telling who might be trying to obtain the information you have stored on your computers and in the cloud. Make it a priority to improve your online and offline security measures in order to ensure the safe and steady growth of your business for years to come.

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